Services

Your office does the routine. You run your business.

I set up the processes that handle your paperwork and then keep them running for you. Here you can read how that works, what it costs and what you get out of it.

Request an intro call See prices ↓
What happens in the background
Step 01

An invoice arrives.

An email with an attachment lands in the inbox. From here on nobody touches anything: the system picks up the receipt by itself.

Step 02

The system reads it.

Amount, sender and invoice number are recognised and checked. Unclear cases land with me, never unnoticed in the wrong folder.

Step 03

Named and filed.

The receipt gets a clean name and sits in the right folder. Your tax advisor finds it without asking.

Step 04

You see the report.

At the end there is a short summary: what came in, what is done, what stayed open. You do not need to read more than that.

invoice intake · live
The three core processes

What I set up for you

Every process is adapted to your office, tested with real cases and only taken into operation after your approval.

Example · in daily use

Invoice intake

Every invoice that arrives by email is recognised, correctly named and in the right folder by the evening.

  • Mailbox connection without changing your routine
  • Recognition of amount, sender, invoice number
  • Filing in your own cloud, not with me
  • Handover to the tax advisor without queries
Receivables

Payment reminders

If an invoice goes unpaid, the reminder goes out on its own. Your money comes in faster.

  • Payment matching runs automatically
  • Reminders on your schedule, polite in tone
  • You define escalation steps once
  • You always see what is outstanding
Calendar

Appointment booking

Clients book their own appointments, confirmation and reminders go out automatically.

  • Booking page with your free slots
  • Confirmation and reminders without manual work
  • Entries land cleanly in your calendar
  • Fewer no-shows thanks to reminders

Beyond that: process consulting and digitalisation by the hour. Receipt entry and bookkeeping preparation (€55/h) I offer primarily as support for tax advisors, details on the tax advisor page.

Before / after

Three businesses, no sugar-coating

On the left, the daily grind you know. On the right, what runs after four to eight weeks.

The craft business

Carpentry · Electrician · Painter

Today

  • Transfer WhatsApp request manually
  • Appointments kept in the paper calendar
  • Hours on paper, in the evening in Excel
  • Bill at the kitchen table, 20 minutes each
  • Reconcile incoming payments manually
  • Reminders done by hand, money sits for 60 days

8-12 hours/week Office stuff

After setup

  • Request → automatic calendar entry
  • Confirmation via SMS, no typing
  • Hours in the app, 30 seconds on the go
  • Invoice is created and sent
  • Incoming payments check themselves
  • Reminder after 14 days, polite

≈ 8 h/week recovered

Invoice. 384 h/year × 60 €/h Your hourly rate = ≈ €23,000. One-off setup costs approx. €2,500.

Café & small restaurant

Bakery · Kiosk · Snack bar

Today

  • Receipts collected in paper form
  • Sorting, scanning, forwarding 4 hours per month
  • Cash report created manually
  • Hours via WhatsApp or timesheet
  • Tax advisor asks for receipts
  • Documents difficult to find later

Monthly closing is time-consuming

After setup

  • Take a photo of the receipt and you're done
  • Automatically ends up with the tax advisor
  • Daily cash report prepared for accounting
  • Stamp app → Payroll immediately
  • Dashboard shows live numbers
  • Tax advisor has everything in real time

≈ 6 h/week + GoBD compliant

Side effect. Digitizing receipts in real time saves hours of queries during an audit.

Online shop & service provider

Shopify · WooCommerce · Coaching

Today

  • Orders copied from the shop by hand
  • Invoice manually, PDF, by email
  • Shipping label separately in the shipping tool
  • Answer tracking requests manually (~10 min.)
  • Review requests manually
  • Shop, accounting and bank statement not connected

10 minutes per order

After setup

  • Order → invoice sent out automatically
  • Shipping label + tracking without click
  • Incoming payments are matched automatically
  • Review request after 3 days
  • Dashboard with sales and open items
  • Monthly overview at the push of a button

≈ 10 h/week + 15-30% more reviews

Stack example. Shopify → n8n → Lexoffice → DATEV export. Self-hosted, EU server, no vendor lock.

Your process is not listed? Write me a short note about what is stuck. I will tell you honestly whether automation pays off. To the contact form ↓

After the setup

What happens after setup.

Setup is a one-off. The operation is what you keep me for.

What runs

Month after month

Receipt capture, payment reminders and appointment routines run automatically in the background, on dedicated EU servers in Germany. You don't touch a thing.

running

I keep it running

I monitor the workflows, step in when something breaks before it costs you a day, and adapt them as your office changes. Not a self-service tool that leaves you on your own.

Cancellation

Cancel monthly

Want to stop? The workflow is switched off, done. Want to keep it and run it yourself? There's a fair handover package. No lock-in.

Prices

Transparent, by hour.

Hourly rate for consulting and implementation – or flat rate per workflow. All prices are net, plus 19% VAT. Written cost framework before each order. No minimum term. For larger scope or multiple companies, I put together an individual quote on this basis.

01 Digitalization & process consulting Process analysis, tool consulting, paperless office ab 85 €per hour
02 Automation (n8n) Workflow implementation, monitoring, optimization ab 85 €per hour
Simple from €650 Standard automation. One-time setup, operation from €39/month.
Medium from €1,290 Extended automation. One-time setup, operation from €79/month.
Complex from €2,490 Tailored solution. One-time setup, operation from €149/month.

All prices are net, plus 19% VAT. Written cost framework in advance. Setup workshop (90 min., remote) optional from €150. Combined discount 10% for 3 workflows or more. Support & monitoring optional from €39/month, depending on scope. We will discuss funding individually if necessary.

Promise 01

Workflow ownership

All n8n workflows are handed over to you as an export at the end of the contract, even if that is in month 3. Your accounts run in your name anyway. No lock-in, no hidden migration surcharge.

Promise 02

Fixed price before start

Every order gets a written fixed price before I start. Extra costs only after your approval. No hidden hours, no small extras on the invoice.

Promise 03

Monthly transparency

Every month a short status report: what ran, what was planned, where it got stuck. If a workflow does not deliver what it should, you see it in the first month.

Promise 04

30-day effect check

After 30 days we measure together how much time the workflow really saves. If it clearly misses the target, I correct it free of charge or you keep it with a 50% discount on the next one.

Porträt Béla Nicolai Abel

Behind all of it is me: Béla Abel, trained business administrator with two years of full-time bookkeeping. What I set up for you, I run in my own office myself. More about me →

My own operation

What runs at my own office

Officially in operation since 01 July 2026. No invented client logos: here is what runs in my own office. It is the same setup you get.

In production

9 automations in daily use

Daily receipt intake, lead scoring, appointment sync and archiving have been running in my daily work since Q4 2025. What I sell goes through the same stress test as your business.

Monitoring

Every error gets reported

A dedicated monitor creates an entry for every workflow error, and it lands with me. 0 outages since Q4 2025. Plus a weekly noise check and a monthly digest.

Hands-on

Demo in the intro call

In the intro call I show you the receipt process live on an example: mail in, recognised, named, filed. You see beforehand what you get.

FAQ

The six most common questions

Six questions that almost always come up in the initial consultation. If yours is not there, write it in the contact form.

01What happens to my data? Where are my receipts?+

All workflows run on my own EU servers in Germany. Receipts land in your own cloud (OneDrive, Google Drive or self-hosted), not with me. Before the project starts there is a signed data processing agreement (DPA) under Art. 28 GDPR.

02Remote or on site?+

Both. Ongoing document capture, usually remotely via an encrypted connection. Initial discussions, process analyzes and workshops are welcome in person in Potsdam or Berlin-Brandenburg.

03Flat rate or hourly rate?+

Both. Workflow packages (e.g. receipt digitalisation from €650) are fixed price. Consulting, adjustments or special requests run on an hourly rate (from €85/h). From 3 workflows there is a 10–15% combination discount. No minimum term.

04What is n8n and do I need it?+

n8n is an open source workflow automation platform. Example: Invoice comes via email → is recorded in accounting → the receipt ends up in the cloud folder → a reminder goes out when it is due. All without manual intervention, self-hosted on EU servers. We will clarify whether you need this in the initial consultation.

05How does an initial consultation work?+

Forty-five minutes, by phone or video, without obligation. They describe where the shoe pinches. I'll be honest about whether I can help, how much it will cost, how long it will take. If it fits, you will receive a written offer.

06Which software systems do you know?+

DATEV, Lexware, Agenda, Diamant, sevDesk, Lexoffice, Microsoft 365, n8n, HubSpot, Pipedrive and other common SME tools. I familiarize myself with an unfamiliar system.

Contact

Initial consultation. Forty-five minutes.

Write briefly where things are stuck: receipt pile, missing overview, wish for automation. Reply within one working day.

Service area
Potsdam, Berlin and Brandenburg
Office hours
Mo–Fr 09:00–18:00